Free GST invoice template for Indian businesses

A clean tax invoice template for GST-registered businesses in India. Fill in your GSTIN and state, the customer's details and the place of supply, and the sheet works out whether the invoice needs CGST + SGST (same state) or IGST (different states). Pick one GST rate for the invoice, add your lines, and the taxes and total fill in.

Download Excel (.xlsx)Download blank PDF Open printable version

This is a template, not tax advice. GST rates and invoice rules change. Check the HSN/SAC code, the rate, the place of supply and the invoice format with your CA before you use it.

What's in the file

Supplier and customer blocks with GSTIN, address and state. State codes fill in from a dropdown of GST state codes
Invoice number, invoice date, due date and a reverse-charge Yes/No
Place of supply, plus a check in the sheet for intra-state (CGST + SGST/UTGST) vs inter-state (IGST)
One GST rate per invoice (0%, 0.25%, 3%, 5%, 18% or 40%). 18% is pre-selected because it's a common rate for professional and IT services
Up to 10 lines with description, HSN/SAC, quantity, unit, rate and taxable value
Taxable value, CGST, SGST/UTGST, IGST, round-off and invoice total
A quick GSTIN check: it should be 15 characters, and the first two digits should match your state code
Bank details, signatory block, notes, and an optional amount-in-words line (the browser version fills this in)
Fits one A4 page

What the template does not cover

Exports and SEZ supplies (zero-rated under LUT), e-invoicing (IRN and QR code) for businesses above the e-invoice turnover limit, composition-scheme bills of supply, cess, and invoices where different lines need different rates. If any of these apply to you, ask your CA.

Invoicing in Trakkar

Trakkar has GST invoicing too, and it works a little differently from this sheet. Client GSTIN and address are saved once under Finance > Clients. You pick one tax rate per invoice from your saved rates and add the lines yourself, from saved products or typed in. Invoice numbers use your prefix and a sequence that resets every Indian financial year on 1 April. TDS is recorded when you log a payment, and your clients get their own client portal login.

Download Excel (.xlsx)Download blank PDF Open printable version

This is a template, not tax advice. GST rates and invoice rules change. Check the HSN/SAC code, the rate, the place of supply and the invoice format with your CA before you use it.

Questions

When do I charge CGST + SGST and when IGST?

Charge CGST + SGST when your state and the place of supply are the same (UTGST replaces SGST in some Union Territories). Charge IGST when they're different. The template compares the two state codes for you. Place-of-supply rules have exceptions, so check unusual cases with your CA.

Why only one GST rate per invoice?

It keeps the math and the invoice simple, and it's how Trakkar's own invoices work. If lines need different rates, raise separate invoices.

Is this template valid for e-invoicing?

No. Businesses that must e-invoice need an IRN and QR code from the Invoice Registration Portal. Use your accounting or e-invoicing software for those.

Is the template free?

Yes. No sign-up needed.