Can Trakkar track time client-wise?

Yes. Set up each client or engagement as a project with its own tasks. Staff track time against those tasks, so you can see hours and cost to date for each engagement.

Does Trakkar work for staff at a client's office?

Yes. Staff can clock in from the Android or iOS app. If the internet drops, a running timer keeps going and the time syncs when the connection is back.

How do leave approvals work in the busy season?

Staff request leave in Trakkar, and their manager approves it. Managers also approve time correction requests from their direct reports, so changes to hours don't get made quietly.

Can Trakkar timesheets be used as engagement records?

They show who worked on which client, task and date, and changes to hours go through a time correction request that a manager approves. Trakkar is not an audit documentation or working paper tool, and this is not audit advice.

Does Trakkar create GST invoices from timesheets?

No. Trakkar makes GST tax invoices with the client's GSTIN and one tax rate per invoice, and you can record TDS when you log a payment. Tracked hours don't flow into invoice lines, so you add the fee yourself.

How much does Trakkar cost for a CA firm?

Trakkar has one plan, Premium, at ₹120 per user per month plus GST. You pay upfront for 6 months at ₹114 or 12 months at ₹108 per user per month. A 10 person firm on a 12 month term pays ₹12,960 plus GST. There is a 14-day free trial with no credit card needed.

CA firms · India

Time Tracking Software for CA Firms in India

Trakkar is time tracking, attendance and project software for Indian service businesses, priced in rupees. For a CA firm, it records the hours each partner, staff member and article assistant spends on each client, and keeps attendance plus leave, WFH and overtime approvals in one place through filing season. It also shows what each engagement has cost so far against the fee you agreed, for ₹120 per user per month plus GST, with a 14-day free trial and no credit card needed.

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Client-wise time · attendance · leave · ₹120/user/month + GST

This page is for partners and office managers who want to see where staff hours go, client by client. It covers client-wise tracking in Trakkar, attendance in the busy months, the time records you get, the price, and when a CA practice tool is the better fit. It is product information, not tax or audit advice.

What a CA firm needs from time tracking software

A CA firm sells the time and judgment of trained people. That time is spread across many clients. Some of it is spent at the client's office, and filing deadlines pack a lot of it into a few heavy months. A partner wants plain answers: who worked on which client this week, which engagements are eating more hours than the fee allows, and who is on leave when the team is already stretched.

So the software should give you:

Hours by client and engagement, not only hours by person.
Attendance that works away from the office, because audit staff spend days at client sites.
One place to approve leave, WFH and overtime, instead of requests piling up in WhatsApp during the busy months.
A record you can go back to when a client asks how the hours were spent.
Pricing in rupees, without a dollar charge on your card.

Client-wise time tracking

In Trakkar, each client or engagement is a project. For example, "Statutory audit FY 2025-26" for one client, with its own tasks and team.

Set up the engagement. Create a project for each client or engagement, and add the tasks your team works on.
Run the work on a board. Tasks sit on a Kanban board. Custom workflows let you name your own statuses and set the allowed moves for each project, for example Documents pending, In progress, Partner review and Done.
Track time against the task. Staff track time against each task in the desktop app on Windows or macOS.
Fix mistakes through a request. If someone needs to correct their hours, they send a time correction request and their manager approves it.

Engagement cost against the fee

For fixed-fee work, enter the agreed fee as the project value. Set an hourly cost for each person, with effective dates, and a project rate where it differs. The Project margins view then shows the value, cost to date, profit and margin for each engagement, with a health badge: On track, Margin thin, Loss or No value set. Cost is each session's hours multiplied by that day's cost rate, and overtime hours are multiplied too. You can download the table to Excel. Budget burn is tracked in hours.

See how this works in more detail on project profitability tracking.

Trakkar Project margins with sample data: margin by project and a health donut showing On track, Margin thin, Loss and No value set

Staff attendance through the busy season

When returns and audits bunch up, you need to know who is in and who is on leave without calling around.

Clock in from a phone. Staff clock in and request leave on the Android and iOS apps, so attendance sits next to their tracked time.
Field work on Android. For tasks set to Field mode, the Android app runs a GPS timer, which suits days spent at a client's premises.
Weak internet at a client site. If the connection drops, a running timer keeps going and the time syncs when you're back online. Screenshots pause while offline.
One approval queue. Leave, WFH, time corrections, overtime and expenses all land in Time > Requests > To approve. Overdue requests come first, then the ones waiting longest.
Approve from your phone. Managers can approve requests from the mobile app between client meetings.

If you train article assistants, note that ICAI's directions set their working hours at 35 hours a week excluding the lunch break, with up to 45 hours only in exceptional circumstances and compensatory leave for completed hours above 35 (ICAI announcement). Trakkar records attendance and hours. It does not check them against ICAI rules, so applying those rules stays with your firm.

Time records you can go back to

Every session in Trakkar belongs to a person, a date, a project and a task. When a client questions the hours on an engagement, or a partner reviews how a job ran, you can see who worked on it and when.

Corrections go through a manager. A change to someone's hours is a time correction request that their manager approves.
Finance audit log. See who changed invoices, payments and expenses. Each employee also has a change history.
Async standup. The daily standup fills in from yesterday's tasks and time, with blockers and nudges, so partners see progress without a morning call.
Screenshots are optional. Screenshots and app usage tracking are desktop only. With confidential client files on screen, you may prefer to keep them off.

Trakkar is not an audit documentation or working paper tool. Its records show who spent time on which client, and when. Keep your working papers where you keep them today.

GST invoices and payments in the same tool

Invoicing is part of the same plan.

GST tax invoices with the client's GSTIN and address, pulled from your client list in Finance > Clients. Each client record holds a contact person, email, phone, address, GSTIN or PAN, and bank details.
One tax rate per invoice, picked from your saved rates.
Invoice numbers use your prefix and a sequence that restarts each Indian financial year on 1 April.
Record TDS when you log a payment.
Track quotes until the client accepts them, and see which invoice each quote became.
See unpaid invoices on your Finance overview, grouped by days late: 1-30, 31-60, 61-90 and 90+.

Trakkar doesn't turn tracked hours into invoice lines. You add the fee to each invoice yourself. It also doesn't file returns or keep your books.

Where Trakkar fits, and where it doesn't

Trakkar fits a CA firm that wants client-wise time, attendance, leave, engagement cost against fee, and GST invoices under one login and one rupee price.

A CA practice management tool is the better fit if your main need is a compliance due-date calendar, return status for every client, or GST data pulled in for each client entity. Trakkar doesn't do those. It also doesn't run salaries or stipends.

Comparing tools across categories? See the best time tracking software in India, or read how timesheet software works for Indian businesses in general.

What Trakkar costs a CA firm

One plan, Premium: ₹120 per user per month plus GST, with all features, billed in INR.
Paid upfront: 6 months at 5% off (₹114 per user per month) or 12 months at 10% off (₹108 per user per month). No monthly billing and no auto-renewal.
Adding staff mid-term: new seats are charged at the ₹120 list rate, prorated for the days left in your term.
Free trial: 14 days, no credit card needed to sign up.
Outside India, the price is $5 per user per month.

Trakkar Premium cost for a CA firm by team size, before GST
Team size	6 month term (₹114/user/month)	12 month term (₹108/user/month)
5 people	₹3,420 + GST	₹6,480 + GST
10 people	₹6,840 + GST	₹12,960 + GST
25 people	₹17,100 + GST	₹32,400 + GST

To see it with your own client list, book a 30 minute demo or see the pricing page.

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Frequently asked questions

It depends on the job you need done most. If you mainly need compliance due dates and return tracking for every client, look at a CA practice management tool. If you want client-wise time tracking, staff attendance, leave approvals, engagement cost against fee and GST invoices in one tool priced in rupees, Trakkar is built for that.