Time tracking · GST invoicing · India
Time Tracking and Invoicing Software for Indian Teams
Time by project · GST invoices · quotes · payments · ₹120/user/month + GST
- 14-day free trial
- No credit card
- ₹120/user/month + GST
Read the overview
Time tracking and invoicing software keeps the hours your team works and the invoices you send your clients in one place. You stop copying numbers between a tracker, a spreadsheet and a billing app. Trakkar does this for Indian service businesses, including teams that bill a fixed fee or a retainer. Your team tracks time against projects and tasks, and you raise GST tax invoices with the client's GSTIN, one tax rate per invoice and numbering that resets every financial year. You add the invoice lines yourself, since tracked hours don't turn into lines on their own. It costs ₹120 per user per month plus GST, with a 14-day free trial for any number of users and no credit card.
This page covers what time tracking and invoicing software does, what Indian businesses should check before buying, how tracked time and GST invoices work together in Trakkar, and when another tool is the better fit. It is product information, not tax advice. All prices are in rupees.
Related: Time tracking software for CA firms, Timesheet software for Indian businesses.
What is time tracking and invoicing software?
Time tracking and invoicing software records the hours each person spends on each client and project, and lets you bill those clients from the same account. You don't add up a timesheet in Excel and retype the totals into a separate billing tool. The hours and the invoice sit next to each other.
Most tools in this category cover some mix of these:
- Time tracking.with a timer, a desktop app or manual entries, against clients, projects and tasks.
- Invoices.with your client's details, tax and an invoice number.
- Quotes.before the work starts.
- Payments,.so you know which invoices are still unpaid.
- Project cost,.so you can see whether the work was worth what you billed.
All time tracking details
Here is what you get:
- Time tracking with a timer, a desktop app or manual entries, against clients, projects and tasks.
- Invoices with your client's details, tax and an invoice number.
- Quotes before the work starts.
- Payments, so you know which invoices are still unpaid.
- Project cost, so you can see whether the work was worth what you billed.
Separate tools or one account
| Item | Tracker plus spreadsheet or billing app | Trakkar |
|---|---|---|
| Hours by client and project | In the tracker, exported each month | Tracked against projects and tasks in the desktop app |
| Fixing wrong hours | Edited in the sheet | Time correction request, approved by a manager |
| Client GSTIN and address | Typed on every invoice | Saved once in Finance > Clients |
| Tax on the invoice | Worked out in the sheet | One tax rate per invoice, picked from your saved rates |
| Invoice numbers | Kept by hand | Your prefix plus a sequence that resets each Indian financial year on 1 April |
| Invoice lines | Typed from the timesheet totals | Added by you; tracked hours don't flow into lines |
| TDS deducted by the client | Noted somewhere else | Recorded when you log the payment |
| Unpaid invoices | A list you keep updating | Finance overview, grouped by days late |
| Price | Two subscriptions, or free with manual work | ₹120/user/month + GST, invoicing included |
What Indian businesses should check in time tracking and invoicing software
- How hours reach the invoice.Some tools draft invoice lines from tracked time. Others, including Trakkar, keep hours and invoices in one account but have you write the lines. Pick the one that matches how you bill.
- How GST is applied.Check whether you pick one rate per invoice or set rates line by line, and whether the tool handles the GST details your invoices need. Confirm the format with your CA.
- Client GSTIN saved once,.so it doesn't get mistyped on every invoice.
- Numbering by financial year.Look for a sequence that restarts on 1 April.
- TDS on payments.Many Indian clients deduct TDS. Your tool should let you record it when the payment comes in.
- Price in rupees, with GST.Work out the full cost for your team size, including GST and any forex charge on a US dollar plan.
All time tracking details
Here is what you get:
- How hours reach the invoice. Some tools draft invoice lines from tracked time. Others, including Trakkar, keep hours and invoices in one account but have you write the lines. Pick the one that matches how you bill.
- How GST is applied. Check whether you pick one rate per invoice or set rates line by line, and whether the tool handles the GST details your invoices need. Confirm the format with your CA.
- Client GSTIN saved once, so it doesn't get mistyped on every invoice.
- Numbering by financial year. Look for a sequence that restarts on 1 April.
- TDS on payments. Many Indian clients deduct TDS. Your tool should let you record it when the payment comes in.
- Price in rupees, with GST. Work out the full cost for your team size, including GST and any forex charge on a US dollar plan.
Tracked time and GST invoices in Trakkar, step by step
- Track time against the work. Staff track time against projects and tasks in the desktop app on Windows or macOS. Every session belongs to a person, a date, a project and a task.
- Check the hours. The timesheet shows hours by project and task. If someone needs to fix their time, they send a time correction request and their manager approves it.
- Save the client once. In Finance > Clients, add the client's contact person, email, phone, address, GSTIN, PAN and bank details.
- Create the invoice. Add the lines yourself, for example your fixed fee, or the hours from the timesheet at the rate you agreed with the client. Pick one tax rate for the invoice from your saved rates.
- Let the numbering run. Each invoice number is your prefix plus a sequence that resets every Indian financial year on 1 April.
- Record the payment. When the client pays, log the payment and record any TDS they deducted.
- Follow up on what's unpaid. The Finance overview groups unpaid invoices by how late they are: 1-30, 31-60, 61-90 and 90+ days.
GST on Trakkar invoices
Trakkar makes GST tax invoices. This is how they work:
- One tax rate per invoice,.picked from the rates you save. If lines on one bill need different rates, Trakkar can't put them on the same invoice, so raise separate invoices and check the approach with your CA.
- Client GSTIN and address.come from the client's record in Finance > Clients.
- Invoice numbers.use your prefix and a sequence that resets on 1 April each financial year.
- TDS.is recorded when you log a payment.
All time tracking details
Here is what you get:
- One tax rate per invoice, picked from the rates you save. If lines on one bill need different rates, Trakkar can't put them on the same invoice, so raise separate invoices and check the approach with your CA.
- Client GSTIN and address come from the client's record in Finance > Clients.
- Invoice numbers use your prefix and a sequence that resets on 1 April each financial year.
- TDS is recorded when you log a payment.
Quotes, payments and the client portal
- Quotes.Create and send quotes, track whether they're accepted, and see which invoice each one became.
- Unpaid invoices at a glance.The Finance overview groups them by days late, so you know whom to call first.
- Client portal.Clients get their own portal in Trakkar.
- Expenses.Expense requests go to the same approval queue as leave and time corrections, in Time > Requests > To approve.
All time tracking details
Here is what you get:
- Quotes. Create and send quotes, track whether they're accepted, and see which invoice each one became.
- Unpaid invoices at a glance. The Finance overview groups them by days late, so you know whom to call first.
- Client portal. Clients get their own portal in Trakkar.
- Expenses. Expense requests go to the same approval queue as leave and time corrections, in Time > Requests > To approve.
Know what each project cost
An invoice shows what you charged. To see what the work cost you, check the margin on the project's Budget tab. For each project, enter its value as a fixed amount, usually the fee you agreed. Mark projects and tasks billable or non-billable, and set hourly bill and cost rates for each person on each project. On the project's Budget tab, Trakkar counts each session's hours at that day's cost rate and shows cost to date, profit and margin against the project's value, with a health badge such as On track or Loss. Read more on project profitability tracking.
When another tool may suit you better
Trakkar is built for service businesses that want time tracking, attendance, projects and GST invoices under one login and one rupee price. Some teams need something else:
- You bill by the hour and want invoices drafted from tracked time.Pick a tool that turns hours into invoice lines. Trakkar doesn't. If you'd still like time and invoices in one account, Trakkar is ₹120/user/month + GST and you add the lines yourself.
- You need different tax rates on lines of the same invoice.Trakkar uses one tax rate per invoice.
- You need GST returns filed or full accounts kept.Use accounting software alongside, or instead.
All time tracking details
Here is what you get:
- You bill by the hour and want invoices drafted from tracked time. Pick a tool that turns hours into invoice lines. Trakkar doesn't. If you'd still like time and invoices in one account, Trakkar is ₹120/user/month + GST and you add the lines yourself.
- You need different tax rates on lines of the same invoice. Trakkar uses one tax rate per invoice.
- You need GST returns filed or full accounts kept. Use accounting software alongside, or instead.
Pricing
- One plan, Premium:.₹120 per user per month plus GST, with every feature included. Invoicing is part of the plan.
- Paid upfront:.6 months at 5% off (₹114 per user per month) or 12 months at 10% off (₹108 per user per month). No monthly billing and no auto-renewal.
- Free trial:.14 days for any number of users, and you don't need a credit card to sign up.
- No setup or onboarding fee.
- Outside India, the price is $5 per user per month.
All details: Pricing
- One plan, Premium: ₹120 per user per month plus GST, with every feature included. Invoicing is part of the plan.
- Paid upfront: 6 months at 5% off (₹114 per user per month) or 12 months at 10% off (₹108 per user per month). No monthly billing and no auto-renewal.
- Free trial: 14 days for any number of users, and you don't need a credit card to sign up.
- No setup or onboarding fee.
- Outside India, the price is $5 per user per month.
No card needed.
Trusted by 100+ teams across India
Related pages
Other high-intent guides for Indian teams.
Frequently asked questions
What is time tracking and invoicing software?
Time tracking and invoicing software records the hours your team spends on each client and project and lets you bill those clients from the same account. Most tools also handle quotes, payments and project cost.
Does Trakkar turn tracked hours into invoice lines?
No. Trakkar keeps tracked time and invoices in one account, but tracked hours don't flow into invoice lines. You add the lines yourself, for example your fixed fee or the hours from the timesheet at your agreed rate.
How does Trakkar add GST to an invoice?
You pick one tax rate per invoice from the rates you save. The client's GSTIN and address come from their record in Finance > Clients. This isn't tax advice; check the rate and invoice format with your CA.
Can one Trakkar invoice have more than one GST rate?
No. Each invoice has one tax rate. If lines need different rates, raise separate invoices, and check the approach with your CA.
How are invoice numbers set?
Each invoice number is your prefix plus a sequence. The sequence resets every Indian financial year on 1 April.
Can I record TDS deducted by a client?
Yes. When you log a payment against an invoice, you can record the TDS the client deducted.
How much does Trakkar cost?
Trakkar has one plan, Premium, at ₹120 per user per month plus GST, with invoicing included. You pay upfront for 6 months at ₹114 or 12 months at ₹108 per user per month. There's no setup fee, and you can try it free for 14 days for any number of users, with no credit card.
Track the hours, send the invoice
₹120/user/month + GST ($5/user/month outside India). 14-day free trial for any number of users, no credit card. Every module is included.